MINUTES

 

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

November 18, 2019

6:30 - 8:00 (In person)

Meeting called to order at 6:35 pm 

 

Present: Callie Eideberg, Jasmine Riley, Andrea Goodman, Brian Bradley,Tami Weerasingha, Dana Ju, Alisha Commodore, Byron Greene, Danielle Moody, Angela Jasper


 

I. Approval of Meeting Minutes

   A.  Motion to approve meeting minutes for 10/28/19 meeting

   B.  Motion approved by all Board members 

 

II. Budget Report

 

III. Program Update

    A. Enrollment Review

    B. Enrichment Programs

    C. No School Days

    D. Upcoming No School Days Dates

    E. New Staff

      1. Ms. Rogers- 5th Grade

      2. Ms. Conte- Before care

 

IV. SESSA Student Care Resolution

   A. Overview of meeting with family, Board and SESSA Executive team.

   B. Parents and SESSA came to a very agreeable and positive resolution and next steps

   C. Parents were very complimentary of SESSA programming and staff.

   D. SESSA will continue to evaluate the needs of the child and monitor the progress of her interaction with other SESSA students and staff to

       better determine if further action needs to be taken in the future.

   E. In the spirit of wanting to make this situation work, is there a possibility of professional training or resources available to SESSA staff to help

       them navigate this situation and provide proper care/attention for the child.

   F. Immediate next steps is to further engage the parents to have a more structured role and come in on a more consistent weekly basis to

       assist and create a mutually learning environment for both parents and SESSA staff.

   G. Establish specific measurable goals/behavioral objectives (within the parameters of the established SESSA program) for parents to help

       SESSA to ensure a more conducive and participatory environment for the child. In the event that is not possible, other options need to be

       considered such as a dedicated aide to help integrate the child into the SESSA program and daily activities that other children are regularly

       participating in.

    H. The Board has determined that Counsel should remain on retainer for future issues that may arise and also to help us prepare adequate 

        language for the SESSA website so in the future SESSA has a clearly communicated policy/language around care for a child with special

        needs.

 

V. 2020 SESSA Board Meeting Dates

    A.  No December 2019 Meeting 

    B.  Call for January

    C.  Meeting for February

    D.  Board President & VP to determine future meeting dates

 

VI. SESSA Holiday Celebration

    A.  Catered party for SESSA staff at the school

    B.  SESSA Executive Staff to plan the party

    C. Board letter to the SESSA staff

    D. SESSA Executive Staff to send out note to parents reminding them to thank their child’s aftercare teacher(s).

 

VII. SESSA Safety Review

    A.  Review safety procedures and reminding SESSA staff around outdoor pickup and dropoff.

    B.  Remind parents to follow safety and security rules put in place by SESSA.

 

Motion to end the meeting at 7:50 pm 

Motion approved by all Board members

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

October 28, 2019

6:30 - 8:00 (In person)

Present: Sara Faulman, Dana Ju, Andrea Goodman, Alisha Commodore, Brian Bradley, Callie Eideberg, Danielle Moody, Byron Greene, Jackson Carnes, Jasmine Riley, Shalia Gupta, Tami Weerasingha and Angela Jasper

 

Meeting called to order: 6:38 pm

 

I. Approval of 9/23 Meeting Minutes

  • Motion to Approve

  • Minutes Approved by all members

 

II. Review of Budget of Finance

 A. Profit and Loss

 B. Balance Sheet

 C. Discussion of 2019-2020 Bonuses

 

III. 2019-2020 Board Elections

 A. President: Jasmine Riley (Interim until February 2020)

       1. Sara Faulman steps down as current President of Star Achievers

       2. Motion to Accept Sara Faulman's resignation as of October 29, 2019

  A. Motion approved by all members

  B. Vice President elect: Alisha Commodore 

  • Motion to elect Jasmine Riley to become Interim President until February

  • Motion approved by all board members

  • Motion to elect Alisha Commodore to become Vice President

  • Motion approved by all board members

 C. Treasurer: Brian Bradley to remain as Treasurer

 D. Secretary: Dana Ju to remain as Secretary

 

IV. Aftercare Meeting Schedule for 2019-2020

  1. President and Vice President to decide future meeting dates for the remainder of the year and set a meeting schedule for 2020

  2. There will be no meeting in December.

  3. Board agreed not to have the meeting during the same week as the PTA and LSAT meetings. 

 

V. Star Achievers Programmatic & Administrative Updates

        A. Total Enrollment

        1. 169

        2. Before Care 20

        3. Aftercare 77

        4. Total Drop Ins 44

       B. No School Days

        1. 44 Enrolled for the 10/11 date

        2. $2113.02 in Expenses

        3. $1045.73 Profit

        4. There will be 9 No School Days available in 2019-2020

  C. Hired Three New Staff Members (for 2nd and 4th grade)

  D. Ideal to hire a floating staff member to help staff in case a teacher is out 

  E. Snacks

        1. Try to find alternatives to the gummy snacks

        2. Board will conduct more research on potential snack item

 

VI. Misc

  1. Aftercare student related issue

  2. Board decides further immediate action needs to be taken to try to resolve the issue with the parents as soon as possible

  3. Board President and Vice President to look into possible legal assistance necessary to help determine and clarify any liability on the part of Star Achievers.

  4. Board President and Vice President will discuss matters further with Ms. Jasper, Ms. Moody and Mr. Greene and report back to the Board on next steps and possible resolutions to the current situation.

 

Meeting Adjourned: 8:10 pm

November 18, 2019 is the next board meeting

 

 

 

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

September 23, 2019

6:30 - 8:00 (In person)

Present: Jasmine Riley, Brian Bradley, Dana Ju, Callie Eideberg, Byron Greene, Andrea Goodman, Angela Jasper, Sara Faulman, Alisha Commodore, Phyllis Hedlund, Danielle Moody 


 

Meeting Called to Order: 6:40 pm


 

I.  Introductions

        A.New Interim Operations Manager, Danielle Moody

        B. Introduction of Board Members

    

II. Budget Overview 2019-2020

        A. Tuition Increase

        B. Overall Income

        C. Enrichment Program Costs

        D. Payroll

        E. Net Income

        F. Expenses

        G. Proposed tuition increase

        H. Balance to date

        I.  Profit & Loss

        J. Cash on hand

        K. Equity to date

 

Motion to approve the current budget with modifications to and to discuss amended changes to net income. These numbers are subject to change based on the Treasurer’s final assessment.

 

Motion Approved: All in favor

Motion Passed

 

III. Financial Assistance for Families in Need Consideration

       A. Situations for consideration

       B. Potential funding resources 

       C. Mechanisms for support and fundraising ideas

 

IV. Community Center Update


V. Enrollment Overview

A. Before Care

B. Aftercare

C. Enrichment Programs

D. PD Days

E. PD Day promotion

F. Several families have been identified as unable to secure childcare after dismissal with no ability to pay aftercare fees. SES will consider 

    approaches to support in current budget and family fundraising. Priorities for this need moving forward: 

  • Approach D.C. policy makers to support local budget for non-Title 1 scholarships.

  • Draft policy around scholarship requirements and decisions

  • Consider appropriate vetting process with Principal 

 

VI. Review of Minutes from 7/22/19

  1. Motion to Approve meeting minutes 

  2. Motion to approve the amended costs from the previous meeting minutes

  3. Motion approved with amended tuition increases                                                                                                                                           A. Tuition increase for before care $90 to $100                                                                                                                                           B. Tuition increase for aftercare $335 to $345 for aftercare                                                                                                                         C. Tuition increase for both $370 to $380

VII. New Board Members

  1. Current President & Vice President to step down no later than October

  2. Motion to accept Shaila Gupta as a member of the Star Achievers Aftercare Board

  3. Motion approved: All in favor

Next meeting: October 28, 2019

Meeting Adjourned: 8:02 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

July 22, 2019

6:30 - 8:00 (In person)

 

 

Present: Brian Bradley, Sara Faulman, Byron Greene, Angela Jasper, Dana Ju, Callie Eideberg, Andrea Goodman, Tami Weerasingha, Jasmine Riley, Phyllis Hedlund, Alisha Commodore

 

 

  1. Introductions 

  2. Budget Overview 2018-2019 SY                                                                                                                                                        A.Profit and Loss                                                                                                                                                                                      B. Balance Sheet Review                                                                                                                                                                          C. Enrichment Expenses 

  3. Projected Revenue for 2019-2020SY                                                                                                                                                         A. PD Days                                                                                                                                                                                           B. Enrichment Programs                                                                                                                                                                           C. Payroll                                                                                                                                                                                                 D. New Employee                                                                                                                                                                                     E. Proposed Tuition Increase from $80 to $90, $335 - $345, $370 - $380                                                                                                     F. Registration Fee Raised from $50.00 to $55.00

 

4. Preliminary Budget Approved

 

5. Motion to increase tuition across the board to $10 and increase registration by $5 per child. Motion approved (11 in favor/0 not in favor)

 

6. Motion to Adjourn 7:35 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

June 3, 2019

6:30 - 8:00 (In person)

 

 

Present: Brian Bradley, Sara Faulman, Dana Ju, Byron Greene, Callie Eideberg, Angela Jasper, Jasmine Riley, Tami Weerasingha, Andrea Goodman, Alisha Commodore

 

Meeting Called to Order: 6:39 pm

 

  1. Motion to Call meeting to order

 

 II. Motion approved

 

III. Welcome to new board members

 

IV. Introductions to new board members

 

  1. Review of Meeting Minutes  

  2. Meeting Minutes will reflect that Gwen Washington resigned immediately at the 5/20 meeting and the resignation was accepted. Email follow up from President to Gwen Washington will be sent to confirm.

 3. May meeting minutes were approved by the Board.

     Negotiation with Lowell or Takoma for play space

 

VI.      Financials

           

VII. Greatest Program Needs

            A . Curriculum Ideas

  1. STEM/STEAM

  2. IB International Experience

  3. Language

  4. Gardening

  5. Choir/Music

           

B. Programing enrichment for younger children is needed.

 

C. Board members to do research on potential ideas to bring to Star Achievers for 2019-2020 school year by June 21 to Ms. Jasper.

 

D. End of year survey to go out to parents before the end of the year.

 

E. Institute an orientation for all aftercare parents at the beginning of the year.     

 

VII. Motion to Adjourn Meeting

 

Meeting Adjourned: 8:36 pm

Next Meeting on Monday, July 22nd at 6:30 pm

 

 

 

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

May 20, 2019

6:30 - 8:00 (In person)

 

 

Attendees:

Brian Bradley, Sara Faulman, Jasmine Riley, Gwen Washington, Sam Washington, Byron Greene, Dana Ju,  Angela Jasper, Alisha Commodore, Callie Eideberg, Jackson Carnes, Andrea Goodman, Liz Bradley

 

 

6:36 pm Meeting called to order

 

1.)   Review of 4/22 Meeting Minutes

 

2.)   Motion to Approve Meeting Minutes

 

3.)   Amend the spelling of the last name of Callie Eideberg

 

4.)   Current Membership

       a.)   Sara Faulman-will resign but stay on as interim President until new officers are elected by 2019-2020 school year

       b.)   Jasmine Riley-will resign but stay on as interim Vice President until new officers are elected by 2019-2020 school year

       c.)   Jackson Carnes-stay

       d.)   Dana Ju-stay (Secretary)

       e.)   Callie Eideberg-stay

       f.)    Alisha Commodore-stay

       g.)   Sam Washington-removed

       h.)   Gwen Washington-resigned

       I.)     Andrea Goodman-stay

       j.)     Brian Bradley-stay (Treasurer)

       k.)   Liz Bradley-stay

 

5.)   Motion to Vote on the Removal of Sam Washington from Board of Directors

       a.)   Roll Call Vote: (9=Remove,  1=Don’t Remove, 1 Abstain)

 

6.)   Star Achievers Staff Changes

       a.)   Operations Manager in her current rolen to take a reduced role as a Curriculum Coordinator onsite two days a week and         offsite       

       one day a week.

       b.)   Director will be here through the end of 2019 and possibly into early 2020 but likely transitioning out of this role.

       c.)   20 current staff members

 

7.)   Motion to Accept New Board Member Application for General Membership of Candidate A

       Vote: All in Favor to Accept

 

8.)   Motion to Accept New Board Member Application for General Membership of Candidate B

       Vote: 7 Not in Favor to Accept, 1 Abstain

 

9.)   Motion to Accept New Board Member Application for General Membership of Candidate C

       Vote: All in Favor to Accept

 

10.)   Budget Report

       a.)   Total Income

       b.)   Profit & Loss

       c.)   Cash on Hand

       d.)   Motion to Approve EOY Staff Bonuses of $500.00 per staff member (payment will be made in June) with the EOY pizza party-all in favor         motioned passed

       e.)   Motion to Approve EOY Bonus for Executive Director and Operations Manager for $2,000 each.

 

Meeting Adjourned: 8:25 pm

Next Meeting: June 3

 

 

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

April 22, 2019

6:30 - 8:00 (In person)

Present:

Sara Faulman

Dana Ju
Byron Greene

Brian Bradley

Callie Eideberg

Andrea Goodman

Jasmine Riley

Liz Bradley

Angela Jasper

Jackson Carnes

Meeting Called to Order: 6:31 pm

  1. A.   Review of February Meeting Minutes

  2. B.   Motion to Approve Meeting Minutes for February Board Meeting-All in Favor

  3. C.   Budget Report

    1.    Expenses to Date Review

    2.    Profit and Loss Review

    3.    Net Income Review

D. No School Days Review

  1. Number of Enrolled on 4/4 is 61 with expenses of $2,697.25 and Net Profit of $1,860.25

  2. Number of Enrolled on 4/5 is 53 with expenses of $4,565 and a Net Profit of $1,227.50

  3. April had the highest NO PD Day enrollment for the year

E. End of Year Bonus will be determined at May 20t h Board Meeting
F. No delinquent payments to report
G. Contingency plan for outside play space during Community Center construction phase should be discussed at May 20 meeting

H. Board Composition for 2019-2020

  1. Board Recruitment

  2. Current President and Vice President will be leaving the Board at the end of school year

  3. Recruitment at upcoming PTA Meeting

  4. Word of mouth recruitment by May 17 to discuss for May 20 meeting

        5. Request to join Star Achievers will be sent to families to recruit new board members by

I. End of the Year Communications to Parents

  1. Marketing tool highlighting successes and stories--a year in review

  2. Policies and procedures put in place to improve security

  3. Star Achievers Extravaganza on May 22nd

        4. End-of-year summary will be sent to parents

 

Meeting Adjourned: 7:33 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

February 11, 2019

6:30 - 8:00 (In person)

Present:
Sara Faulman
Brian Bradley
Jasmine Riley
Jade Brawley
Byron Greene
Gwen Washington
Callie Eidenberg
Andrea Goodman
Alisha Commodore
Angela Jasper
Dana Ju

 

Meeting called to order 6:31 pm


I. Meeting Minutes Review


II. Budget Review

A. Net Income
B. Major Expenses
     a. Payroll
     b. Enrichment Program
     c. Supplies
C. Tuition & Program Income
D. Cash on Hand
E. Payables
F. Retained Earnings
G. Workers Compensation Insurance

III. Program
 A. Enrollment
     a. 20 in Beforecare
     b. 79 in Aftercare
     c. 62 for both before and aftercare
     d. 161 total enrolled
     e. 116 drops ins for 2019 so far
     f. Aftercare enrollment increased in 2019
     g. Projected fees for robotics-same
     h. Super Soccer Stars-need to get enrollment numbers up
     i. Reading & Writing Tutoring-the students are benefiting from the program
     j. Chess-continues to be popular with 51 participants

     k. Character Building/Behavioral Awareness/Personal Responsibility Programming
     l. No School Days - January, 2019
     i.  51 enrolled first day ($1631 net profit)
     ii. 52 enrolled second day ($1658 net profit)

B. Early Promotion/Marketing of Star Achievers Enrichment Programs & No School Days
     a. Neighborhood Listervs
     b. Social Media: FB, Twitter
     c. Marquee
     d. PTA Message
     e. Principal’s Message
     f. Sign at Front Desk


C. Registration for April PD Days
D. Cleaning Procedures for Aftercare
E. Basketball Hoops-they have arrived but need to be installed


Meeting Adjourned: 7:29 pm


Next meeting March 11

 

 

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

January 15, 2019

6:30 - 8:00 (In person)

 

Attending:
Sara Faulman
Bryan Bradley
Andrea Goodman
Liz Bradley
Alicia Commodore
Callie Eidenberg
Angela Jasper
Byron Greene
Dana Ju

Meeting called to order: 6:41 pm


I. Meeting Minutes
     a. 12/3/ Meeting Minutes approved from last meeting
II. Basketball hoops status
     a. One hoop has been procured
     b. The second one is backordered
III. Aftercare Snacks
     a. Monitored and handed out by Mr. Anderson
IV. Budget Review
     a. Overview of Profit & Loss
     b. Overview of Balance Sheet
     c. Profits
     d. Cost of Activities (Basketball, Robotics, Theater)
     e. Lower projected expenses
     f. Staff bonuses (23 staff members)
V. Upcoming PD Days
     a. Approved for February No-School Days Tuesday-Friday
     b. Two days in late April

V. Star Achievers Safety/Security Protocols Review
     a. Review of the situation that occurred
     b. Procedures and policies around bullying and ability to report bullying
     c. Closing summary of next steps that SA plans to implement around security and safety
     (enforcement of no parents downstair, security sweeps)
     d. Emergency SA Meeting took place on January 3

© 2018 Shepherd Elementary School Star Achievers (SESSA)

                              (202)465-0514 - SESSA - 7800 14th ST NW - Washington, DC 20012