MINUTES

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

October 13, 2020

8:00 - 9:30 (Conference Call)

Present: Tami Weerasingha, Dana Ju, Mark Pattison, Andrea Goodman, Byron Greene, Seth
Johnson, Angela Jasper, Danielle Moody, Shaila Gupta, Callie Eidenberg, Dr. Phyllis Hedlund

Meeting called to order: 8:05 pm
I. Meeting Minutes
A. Motion to approve
B. Motion seconded
C. Meeting minutes approved by all

II. Financial Update
A. Expenses
B. Reserves
C. Insurance Payment

III. Virtual Survey Results
A. Total of 10 questions
B. 29 out of 54 respondents said they would not be interested in a virtual program
C. Over 60% of respondents said they would not be interested at this time in virtual
activities 3-4 times a week
D. $200/month was the average costs respondents would be willing to pay for
monthly virtual activities
E. A majority of respondents said that they would not send their children back for an
in person aftercare situation if there was a hybrid school option in place
F. A majority of respondents said that they not be willing to pay more than $225/mo
for a hybrid virtual and in person aftercare
G. The majority of respondents said they would be most interested in Kids Elite
Sports and Super Soccer Stars & Amazing Athletes--parents want their kids to be
engaged in physical activities, movement
H. Some respondents said they were currently enrolled in HoopEd
I. Concerns raised by respondents included socia, large, indoor in person
interaction with other students and staff, further screen time, ensuring proper
safety precautions due to COVID-19, and cost of program

IV. DCPS Reopening Plan
A. In Person Learning Classrooms
1. Target populations will be prioritized
2. Led by DCPS teachers
3. No more than 11 students per grade
4. Operational five days a week, half-day on Wednesday

5. Compliant with OSSE regulations
6. 7,000 in person seats available
B. Student CARE Classrooms
1. In school with 11 other students, per grade
2. Staffed by DCPS instructional staff and support staff
3. Operational five days a week, half-day on Wednesday
4. 14,000 classroom seats available
5. Compliant with OSSE regulations
C. Learning at Home (what is currently in place)
D. SESSA Capacity & Capabilities
1. Four SESSA staff has confirmed they would be willing to return
2. Present a series of questions to OSSE to determine how we might
proceed, what’s allowed
3. Check on access to community center with DPR
E. Motion to not proceed with implementation of an 100% virtual aftercare program
1. Motion seconded
2. Motion to approve 5, 1 no

V. Board Recruitment
A. Existing board members to reach out to contacts, Shepherd parents and
community members who might have an interest in joining.
B. Continue outreach to engage new members.

Meeting adjourned: 9:28 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

September 21, 2020

8:00 - 9:30 (Conference Call)

Present: Dana Ju, Tami Weerasingha, Andrea Goodman, Brian Bradley, Shaila Gupta, Danielle
Moody, Angela Jasper, Byron Greene, Ronee Jarman, Seth Johnson, Mark Pattison

Motion to call meeting to order: 7:37 pm

I. Approval of Meeting Minutes
A. Motion to approve meeting minutes for May and August board meetings
B. Motion to Second
C. Motion unanimously approved by all members

II. Application of New Board Member
A. Review of application for proposed board member
B. Motion to admit new member to the board
C. Motion seconded
D. Motion unanimously approved by all members

III. Election of Treasurer
A. Nomination of new board member to take on the role of Treasurer
B. Motion to nominate
C. Motion seconded
D. Motion unanimously approved by all members to elect the new member as
Treasurer

IV. Board introduction of members for the newly elected Treasurer

V. Financials
A. Total monthly expenses and fees over next 6 months
B. Balance of Accounts through September 2020

VI. Virtual/Hybrid Transition Options Presentation
A. Enrichment Programs
B. Emotional Wellbeing
C. Physical Activity
D. Theater/Music
E. Virtual program would require 60 students minimum
F. Tuition costs broken down by grade level
G. Potential revenue generated
H. Hybrid program would require 80 students minimum
I. Survey previously enrolled SESSA families on virtual options that might appeal to
them to get a better sense of what families might be interested in having their
children do virtually and if they would re-enroll their children if there is a hybrid
option.

J. SESSA could be up and running by November 9 for virtual programming. SESSA
Board would need to make decisions no later than the third week in October for
this to be possible.
VII. Board Transitions
A. Two board members transitioning off the board.
B. One board member transitioning off the board effective immediately
C. One board member transitioning off the board effective end of October.

VIII. Board Recruitment
A. Need to recruit 4 new members
B. Template language to recruit new language
C. A couple of board members will reach out to DC City Council members
D. Emphasis should be on recruiting PK3/PK4 parents
E. One board member will reach out to prospective community members

IX. Next Meeting will take place the second week of October. Date TBD.

Meeting Adjourned: 9:05 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

August 25, 2020

9:00 - 10:30 (Conference Call)

Present:

Alisha Commodore,

Mark Pattison,

Dana Ju,

Callie Eideberg,

Ronee Jarman,

Shaila Gupta,
Brian Bradley,

Tami Weerasingha

I. Call to Order at 9:09 pm

II. Welcome of New Board Members & Introductions

III. Board Overview & SESSA Staff Overview

IV. Budget Discussion
A. Reserves
B. Cash on Hand
C. Balance
D. Fixed Costs
E. Staff Salaries

1. Motion to approve to continue to pay the three core SESSA staff salaries
out of SESSA reserve funds.
2. Votes: 2 nays, 5 yays, motion is passed
3. Potential Alternative Solutions for SESSA Operations for SY 2020-2021
and beyond
a) As a result of the motion passed, core staff will be paid with the
understanding that they will have different responsibilities in lieu of
administering a before and aftercare program. For example, they
will be required to develop for the board’s consideration specific
scenarios and plans/concepts/legal parameters/operations for
some type of in-person or virtual daily curriculum in order to
sustain SESSA. The board will provide more guidance and
direction to the core staff as it relates to expectations, guidelines
and research potential options that could sustain this program.
b) A board member has volunteered to take the lead on advising the
core staff on how best to execute these revised roles and
responsibilities. This board member will reach out to core staff to
discuss further.
c) Fill a very important need in our community
d) MoCo Bar T as something to look at as a potential model

V. Board Elections (available positions include President, Vice President, and Treasurer)
A. Alisha Commodore (President) and Brian Bradley (Treasurer) officially resign
their respective positions. Brian has agreed to stay on until October.
B. One other board member will step down by November.
C. Jackson Carnes officially resigned from the Board.
D. Motion to elect Tami Weerasingha as new SESSA Board President
E. Motion has passed
F. Motion to elect Mark Pattison as new SESSA Board Vice President

G. Motion has passed
H. Collectively the board will be looking to fill the role of Treasurer

VI. Pending resolutions for consideration-to be discussed

VII. Adjourn at 10:58 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

August 7, 2020

9:00 - 10:30 (Conference Call)

Attendees:

Andrea Goodman,

Dana Ju,

Alisha Commodore,

Angela Jasper,

Shaila,

Tami Weerasingha,

Byron Greene,

Callie Eidenberg

I. Program Operation Scenarios-Aftercare Only
A. Virtual/Remote Aftercare model: Not ideal for student base and not likely to be
successful.
B. Hybrid Operations model: Social Distancing Model of 10 kids per classroom, per
grade we would have 80 students and 2 teachers each for PK3 and PK4 and one
teacher for each remaining grade.
C. It is recommended that the program should cease until DCPS is open for
operations.
D. No interest in doing virtual classes.
E. Inoperative during DCPS remote status.

II. Financials
A. 90k short if we tried to run a hybrid program for part of the school years
B. The organization could survive through January, 2021.
C. Core salaries, insurance and tech capabilities are major costs for the
organization
D. Hold off on facilities agreement before we are able to get back into the school for
operations

III. New Board Member Recruitment
A. Four positions currently open: President, Vice President, Treasurer, and two
board positions
B. Candidate review of two board candidates
C. Motion to vote to elect new members to the board of directors
D. Motion approved and passed unanimously by all voting members to elect Ronee
Jarman to the board
E. Motion to elect Mark Pattison to the board as a new board member.
F. Motion approved and passed unanimously by all voting members to elect Mark
Pattison to the board.
IV. Staff Retention Survey
A. Six staff interested in returning
B. One staff member would be comfortable hosting virtual activities online
C. Five or six staff members have not responded

Motion to adjourn the meeting
Motion seconded
Motion passed and adjourned at 10:22 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

May 27, 2020

8:30 - 9:30 (Conference Call)

Present: Brian Bradley,, Alisha Commodore, Dana Ju, Tami Weerasingha, Andrea Goodman,
Byron Greene, Danielle Moody, Angela Jasper

Meeting Called to order at 8:45 pm

I. Review & Approval of the last 2 (two) meeting minutes for February and March
A. Motion to Approve Meeting Minutes for February, 2020 approved unanimously.
B. Motion to Approve Meeting Minutes for March, 2020 approved unanimously.
II. Grant Updates
A. Awarded an $11,709.25 grant from D.C. Small Business Recovery Microgrant.
B. Currently going through paperwork to receive the funds.
C. That was the only grant that SESSA applied for.
D. SESSA did not apply for PPP because 75% of the staff would need to be
retained for the entire month of June so it disqualified our ability to apply.

III. Staff Updates
A. SESSA staff were very appreciative that they were compensated through the end
of May.

IV. Review of Finances through May 22
A. Total Income
B. Enrichment Expenses
C. Total Payroll for Year
D. Total Expenses
E. Net Income: $57,000
F. One more payroll expense at approximately $15,000
G. $117,000 Retained Earnings
H. Approximately $4700.00 will go back to families who will be reimbursed for

prepayment of aftercare for the entire school year.
V. Review / Vote on Legal Docs
A. Organizational policies and Procedures document need to be drafted to be
implemented for the next school year and moving forward
B. Financial funds
C. Incoming Students with disabilities
D. Drop-off and pick up policies

E. Putting the organization in a place where we are safe and provides guidance,
with the ability to amend as needed.
F. Motion to have SESSA attorney to join the next board meeting to discuss the
proposed financial aid document and the proposed ADA document (to be
discussed at June meeting). Motion approved unanimously.

VI. Succession planning
A. Brian Bradley, current Treasurer will leave the board at the start of the 2020-2021
school year.
B. Alisha Commodore will remain for one more meeting (June)
C. There are currently three open positions on the board.
D. Board members should think about how the board should move forward and try
to identify new candidates that might serve.
E. Create messaging around candidate recruitment to help potential board
prospects better understand the importance of joining the SESSA board.

Meeting adjourned at 9:51 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

April 28, 2020

8:30 - 9:30 (Conference Call)

Attendees:

Dana Ju,

Alisha Commodore,

Angela Jasper,

Byron Greene,

Brian Bradley,
Danielle Moody,

Tami Weerasingha

Meeting Called to Order:

District of Columbia Microgrant:
1. Have not received any type of confirmation whether or not SESSA was a recipient of the
grant or not. Should know more by April 30th.
2. SESSA did not apply for a PPP loan.

Staff Survey of Remaining Part of SESSA Staff:
Out of 13 aftercare leaders on payroll there are 10 that responded that they would like to return,
still awaiting a response from 3:

Program Updates:
● Aftercare leaders have been sending out remote activities for each grade level
● Ms. Jasper is sending out “themes of the week” for parents and children to do together,
particularly self-care items
● This week some additional items will come out including virtual field trips, reading from
Michelle Obama, physical fitness and additional self-care

Alisha’s term ending May 29th--10 spots available, Alisha is currently working with Dr. Hedlund
call for board candidates to join.

Need to have an official board meeting.

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

March 23, 2020

8:30 - 9:30 (Conference Call)

Roll Call:
Alisha Commodore
Dana Ju
Andrea Goodman
Brian Bradley
Byron Greene
Danielle Moody
Angela Jasper
Tami Weerasingha
Callie Eideberg

Meeting Called to Order: 8:35 pm

Tuition Reimbursement
A. Reimburse all prepaid tuition for the month of April and not charge
B. Ask families to use their monthly tuition or a portion of their monthly tuition as a
non-profit donation to SESSA
C. Motion: The Board approves to stop auto payment tuition for April and reimburse all
families that have prepaid and include an option for donations to SESSA.
Motion Approved. Passed unanimously.
D. Motion: Reimburse tuition in the event that school
E. Tuition reimbursement for May will be taken into consideration by the Board should
DCPB further determine that school will remain closed through the remainder of the
month of May or the remainder of the calendar year.
F. SESSA executive staff will prepare and send a note to parents regarding tuition payment
and reimbursement.

SESSA Staff Payment for Remainder of School Closure
A. SESSA working hours: 15/week for those staff that just do aftercare and 22 hours for
those staff that do aftercare and before care. All staff are employed part-time.
B. This does not include vendors/enrichment providers. There is no cost to SESSA for
vendors/enrichment providers for the month of April.
C. SESSA leadership is working with their aftercare leaders to submit lesson plans so
families can provide lesson plans at home to SESSA scholars.

D. Federal and/or local grants and other forms of economic relief
for non-profits will likely be available in the coming weeks. If
SESSA remains closed, this is something we could look into to
offset potential financial hardship.
E. Motion: SESSA will commit to pay all SESSA staff through the end of April.
Motion Seconded
Motion Approved. Passed unanimously.
F. Motion: SESSA will commit to all SESSA staff through the end of May regardless if
DCPS is in session.
Motion Seconded
Motion Approved and Passed with one abstention.
G. SESSA executive staff will message to staff about payment for March-end of May and
what is expected from the staff in return.

Board to reconvene in April to discuss general meeting agenda items and draft a policy for
reimbursements for circumstances beyond our control.

Meeting adjourned: 9:30 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

March 17, 2020

8:30 - 9:30 (Conference Call)

Present: Alisha Commodore, Dana Ju, Brian Bradley, Shaila Gupta, Tami Weerasingha
Andrea Goodman, Byron Greene, Angela Jasper

Meeting Called To Order at 8:37 pm

I. No-School Days
A. Reimbursement
1. All families registered for 3/16/20 were reimbursed by Star Achievers
2. $2033 in total refunds
B. Staff Not Compensated for this particular PD Day
II. Employee Compensation
A. Staff is generally not paid during DCPS Spring Break week
B. $7,000 in staff salary per week= $91,000 in total payroll for the remainder of the
year
C. Board is in agreement that SESSA should pay staff for the week of March
23-28th

III. Tuition Reimbursement for March 23-27th
A. Board will develop a unified message/talking points to communicate to families
about potential conditions for reimbursement and remaining support/tuition for the week
of March 23-27th.
B. Motion to approve development of a unified message/talking points around
potential conditions for reimbursement for the week of March 23-27th with intent to have
messaging available on an as needed basis and to discourage potential financial harm
to SESSA. The language will be circulated among the board for review as approval.
IV. Contingency Planning- Closed for Remainder of School Year 2019-2020

A. SESSA staff is currently hourly
B. SESSA is not obligated to pay staff if they do not work
C. SESSA has enough funds to pay staff through the remainder of the year with the
exception of one month
D. Board agrees that our reserves will not be used to deplete organizational funds
E. Mr. Greene to get updated financials to Board by March 30th
F. Connect families to SESSA vendors/enrichment providers to for a possibility of
offering virtual classes/services

VI. Next Meeting
IV. Current Financials

A. $182,000 currently in bank account (including income through February 24)
$46,000 payment upfront
$98,000 expected in remaining tuition payments
B. Net income through February is $104,000 less anything we would reimburse to families that
have pre-paid
Raise the annual fee for SY 2020-2021

Meeting Adjourned: 9:45 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

February 24, 2020

6:30 - 8:00 (In Person)

Present: Brian Bradley, Jasmine Riley, Alisha Commodore, Angela Jasper, Byron Greene,
Tami Weerasingha, Andrea Goodman, Callie Eidenberg, Ms. Moody

I. Call to Order at 6:37pm
II. Approval of January Meeting Minutes
III. Motion to Approve Meeting Meetings passed with all in favor
IV. Review of Budget & Finances
A. Income To-Date
B. Payroll
C. Equity/retained earnings
D. Balance/Cash on Hand
E. Planning for next year’s expenses/employee benefits

V. Programming updates
A. PD days
B. Valentine’s Day cards made by students and distributed to elderly citizens
at community church (community service activity)
C. New playwright special
D. National Engineer’s Week
E. Read Across America observing next week
F. Behavioral disciplinary policy now on website

VI. General Inquiries

A. Policy around financial support/legal advisement
B. Fundraising opportunities in 2020/2021

VII. Succession Planning & Elections

A. Current president (Jasmine Riley) formally resigns
B. New president (Alisha Commodore) voted in unanimously
C. Actively recruit for new positions

VII. Motion to Adjourn Meeting
VIII. Motion Approved passed by all members
IX. Meeting Adjourned at 7:45pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

January 27, 2020

6:30 - 8:00 (Conference Call)

Present: Brian Bradley, Jasmine Riley, Dana Ju, Alisha Commodore, Shaila Gupta, Angela
Jasper, Byron Greene, Tami Weerasingha, Danielle Moody

I. Call to Order at 6:36 pm
II. Approval of Meeting Meeting Minutes
III. Motion to Approve Meeting Meetings passed with all in favor
IV. Review of Budget & Finances
A. Income from Tuition
B. Income from No School Days
C. Expenses
D. Payroll
E. Program/Enrichment Expenses
F. Balance/Cash on Hand
G. Retained Earnings
V. General Inquiries
A. Computer Lab Usage
1. Younger kids using ABC Mouse and PBS.org
2. Older kids using Prodigy & trivia games
B. Board consideration of an Entrepreneurship Program as an enrichment program
for all ages, learning the value of money and budgeting
C. Student Management
D. Retention of further legal counsel needed
E. Addressing families in need of aftercare tuition support-look to put an official
policy in place for Star Achievers. Issue to discuss with legal counsel.

VI. Succession Planning & Upcoming Elections
A. Elections for succession of new president
B. Succession of current Vice President to take over as President at the end of
February
C. Looking to fill the role of VP for the remainder of the school year
D. Discuss filling positions among the board will continue via email
E. Staffing of Star Achievers for 2020-2021 to be decided by April, 2020 meeting
F. Ms. Jasper has excelled in her new role with a high rate of hiring taking place and
to continue to provide curriculum
G. Ms. Moody has excelled in managing parent relationships and working with the
staff on a daily basis

H. Suggestion of development or training be made available to the staff
I. Benchmarking of other programs in the area and interests of parents for new
enrichment programming
VII. Motion to Adjourn Meeting
VIII. Motion Approved passed by all members
IX. Meeting Adjourned at 7:21 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

November 18, 2019

6:30 - 8:00 (In person)

Meeting called to order at 6:35 pm

Present: Callie Eideberg, Jasmine Riley, Andrea Goodman, Brian Bradley,Tami Weerasingha, Dana Ju, Alisha Commodore, Byron Greene, Danielle Moody, Angela Jasper

I. Approval of Meeting Minutes

A. Motion to approve meeting minutes for 10/28/19 meeting

B. Motion approved by all Board members

II. Budget Report

III. Program Update

A. Enrollment Review

B. Enrichment Programs

C. No School Days

D. Upcoming No School Days Dates

E. New Staff

1. Ms. Rogers- 5th Grade

2. Ms. Conte- Before care

IV. SESSA Student Care Resolution

A. Overview of meeting with family, Board and SESSA Executive team.

B. Parents and SESSA came to a very agreeable and positive resolution and next steps

C. Parents were very complimentary of SESSA programming and staff.

D. SESSA will continue to evaluate the needs of the child and monitor the progress of her interaction with other SESSA students and staff to

better determine if further action needs to be taken in the future.

E. In the spirit of wanting to make this situation work, is there a possibility of professional training or resources available to SESSA staff to help

them navigate this situation and provide proper care/attention for the child.

F. Immediate next steps is to further engage the parents to have a more structured role and come in on a more consistent weekly basis to

assist and create a mutually learning environment for both parents and SESSA staff.

G. Establish specific measurable goals/behavioral objectives (within the parameters of the established SESSA program) for parents to help

SESSA to ensure a more conducive and participatory environment for the child. In the event that is not possible, other options need to be

considered such as a dedicated aide to help integrate the child into the SESSA program and daily activities that other children are regularly

participating in.

H. The Board has determined that Counsel should remain on retainer for future issues that may arise and also to help us prepare adequate

language for the SESSA website so in the future SESSA has a clearly communicated policy/language around care for a child with special

needs.

V. 2020 SESSA Board Meeting Dates

A. No December 2019 Meeting

B. Call for January

C. Meeting for February

D. Board President & VP to determine future meeting dates

VI. SESSA Holiday Celebration

A. Catered party for SESSA staff at the school

B. SESSA Executive Staff to plan the party

C. Board letter to the SESSA staff

D. SESSA Executive Staff to send out note to parents reminding them to thank their child’s aftercare teacher(s).

VII. SESSA Safety Review

A. Review safety procedures and reminding SESSA staff around outdoor pickup and dropoff.

B. Remind parents to follow safety and security rules put in place by SESSA.

Motion to end the meeting at 7:50 pm

Motion approved by all Board members

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

October 28, 2019

6:30 - 8:00 (In person)

Present: Sara Faulman, Dana Ju, Andrea Goodman, Alisha Commodore, Brian Bradley, Callie Eideberg, Danielle Moody, Byron Greene, Jackson Carnes, Jasmine Riley, Shalia Gupta, Tami Weerasingha and Angela Jasper

Meeting called to order: 6:38 pm

I. Approval of 9/23 Meeting Minutes

Motion to Approve
Minutes Approved by all members

II. Review of Budget of Finance

A. Profit and Loss

B. Balance Sheet

C. Discussion of 2019-2020 Bonuses

III. 2019-2020 Board Elections

A. President: Jasmine Riley (Interim until February 2020)

1. Sara Faulman steps down as current President of Star Achievers

2. Motion to Accept Sara Faulman's resignation as of October 29, 2019

A. Motion approved by all members

B. Vice President elect: Alisha Commodore

Motion to elect Jasmine Riley to become Interim President until February
Motion approved by all board members
Motion to elect Alisha Commodore to become Vice President
Motion approved by all board members

C. Treasurer: Brian Bradley to remain as Treasurer

D. Secretary: Dana Ju to remain as Secretary

IV. Aftercare Meeting Schedule for 2019-2020

President and Vice President to decide future meeting dates for the remainder of the year and set a meeting schedule for 2020
There will be no meeting in December.
Board agreed not to have the meeting during the same week as the PTA and LSAT meetings.

V. Star Achievers Programmatic & Administrative Updates

A. Total Enrollment

1. 169

2. Before Care 20

3. Aftercare 77

4. Total Drop Ins 44

B. No School Days

1. 44 Enrolled for the 10/11 date

2. $2113.02 in Expenses

3. $1045.73 Profit

4. There will be 9 No School Days available in 2019-2020

C. Hired Three New Staff Members (for 2nd and 4th grade)

D. Ideal to hire a floating staff member to help staff in case a teacher is out

E. Snacks

1. Try to find alternatives to the gummy snacks

2. Board will conduct more research on potential snack item

VI. Misc

Aftercare student related issue
Board decides further immediate action needs to be taken to try to resolve the issue with the parents as soon as possible
Board President and Vice President to look into possible legal assistance necessary to help determine and clarify any liability on the part of Star Achievers.
Board President and Vice President will discuss matters further with Ms. Jasper, Ms. Moody and Mr. Greene and report back to the Board on next steps and possible resolutions to the current situation.

Meeting Adjourned: 8:10 pm

November 18, 2019 is the next board meeting

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

September 23, 2019

6:30 - 8:00 (In person)

Present: Jasmine Riley, Brian Bradley, Dana Ju, Callie Eideberg, Byron Greene, Andrea Goodman, Angela Jasper, Sara Faulman, Alisha Commodore, Phyllis Hedlund, Danielle Moody

Meeting Called to Order: 6:40 pm

I. Introductions

A.New Interim Operations Manager, Danielle Moody

B. Introduction of Board Members

II. Budget Overview 2019-2020

A. Tuition Increase

B. Overall Income

C. Enrichment Program Costs

D. Payroll

E. Net Income

F. Expenses

G. Proposed tuition increase

H. Balance to date

I. Profit & Loss

J. Cash on hand

K. Equity to date

Motion to approve the current budget with modifications to and to discuss amended changes to net income. These numbers are subject to change based on the Treasurer’s final assessment.

Motion Approved: All in favor

Motion Passed

III. Financial Assistance for Families in Need Consideration

A. Situations for consideration

B. Potential funding resources

C. Mechanisms for support and fundraising ideas

IV. Community Center Update

V. Enrollment Overview

A. Before Care

B. Aftercare

C. Enrichment Programs

D. PD Days

E. PD Day promotion

F. Several families have been identified as unable to secure childcare after dismissal with no ability to pay aftercare fees. SES will consider

approaches to support in current budget and family fundraising. Priorities for this need moving forward:

Approach D.C. policy makers to support local budget for non-Title 1 scholarships.
Draft policy around scholarship requirements and decisions
Consider appropriate vetting process with Principal

VI. Review of Minutes from 7/22/19

Motion to Approve meeting minutes
Motion to approve the amended costs from the previous meeting minutes
Motion approved with amended tuition increases A. Tuition increase for before care $90 to $100 B. Tuition increase for aftercare $335 to $345 for aftercare C. Tuition increase for both $370 to $380

VII. New Board Members

Current President & Vice President to step down no later than October
Motion to accept Shaila Gupta as a member of the Star Achievers Aftercare Board
Motion approved: All in favor

Next meeting: October 28, 2019

Meeting Adjourned: 8:02 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

July 22, 2019

6:30 - 8:00 (In person)

Present: Brian Bradley, Sara Faulman, Byron Greene, Angela Jasper, Dana Ju, Callie Eideberg, Andrea Goodman, Tami Weerasingha, Jasmine Riley, Phyllis Hedlund, Alisha Commodore

Introductions
Budget Overview 2018-2019 SY A.Profit and Loss B. Balance Sheet Review C. Enrichment Expenses
Projected Revenue for 2019-2020SY A. PD Days B. Enrichment Programs C. Payroll D. New Employee E. Proposed Tuition Increase from $80 to $90, $335 - $345, $370 - $380 F. Registration Fee Raised from $50.00 to $55.00

4. Preliminary Budget Approved

5. Motion to increase tuition across the board to $10 and increase registration by $5 per child. Motion approved (11 in favor/0 not in favor)

6. Motion to Adjourn 7:35 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

June 3, 2019

6:30 - 8:00 (In person)

Present: Brian Bradley, Sara Faulman, Dana Ju, Byron Greene, Callie Eideberg, Angela Jasper, Jasmine Riley, Tami Weerasingha, Andrea Goodman, Alisha Commodore

Meeting Called to Order: 6:39 pm

Motion to Call meeting to order

II. Motion approved

III. Welcome to new board members

IV. Introductions to new board members

Review of Meeting Minutes
Meeting Minutes will reflect that Gwen Washington resigned immediately at the 5/20 meeting and the resignation was accepted. Email follow up from President to Gwen Washington will be sent to confirm.

3. May meeting minutes were approved by the Board.

Negotiation with Lowell or Takoma for play space

VI. Financials

VII. Greatest Program Needs

A . Curriculum Ideas

STEM/STEAM
IB International Experience
Language
Gardening
Choir/Music

B. Programing enrichment for younger children is needed.

C. Board members to do research on potential ideas to bring to Star Achievers for 2019-2020 school year by June 21 to Ms. Jasper.

D. End of year survey to go out to parents before the end of the year.

E. Institute an orientation for all aftercare parents at the beginning of the year.

VII. Motion to Adjourn Meeting

Meeting Adjourned: 8:36 pm

Next Meeting on Monday, July 22nd at 6:30 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

May 20, 2019

6:30 - 8:00 (In person)

Attendees:

Brian Bradley, Sara Faulman, Jasmine Riley, Gwen Washington, Sam Washington, Byron Greene, Dana Ju, Angela Jasper, Alisha Commodore, Callie Eideberg, Jackson Carnes, Andrea Goodman, Liz Bradley

6:36 pm Meeting called to order

1.) Review of 4/22 Meeting Minutes

2.) Motion to Approve Meeting Minutes

3.) Amend the spelling of the last name of Callie Eideberg

4.) Current Membership

a.) Sara Faulman-will resign but stay on as interim President until new officers are elected by 2019-2020 school year

b.) Jasmine Riley-will resign but stay on as interim Vice President until new officers are elected by 2019-2020 school year

c.) Jackson Carnes-stay

d.) Dana Ju-stay (Secretary)

e.) Callie Eideberg-stay

f.) Alisha Commodore-stay

g.) Sam Washington-removed

h.) Gwen Washington-resigned

I.) Andrea Goodman-stay

j.) Brian Bradley-stay (Treasurer)

k.) Liz Bradley-stay

5.) Motion to Vote on the Removal of Sam Washington from Board of Directors

a.) Roll Call Vote: (9=Remove, 1=Don’t Remove, 1 Abstain)

6.) Star Achievers Staff Changes

a.) Operations Manager in her current rolen to take a reduced role as a Curriculum Coordinator onsite two days a week and offsite

one day a week.

b.) Director will be here through the end of 2019 and possibly into early 2020 but likely transitioning out of this role.

c.) 20 current staff members

7.) Motion to Accept New Board Member Application for General Membership of Candidate A

Vote: All in Favor to Accept

8.) Motion to Accept New Board Member Application for General Membership of Candidate B

Vote: 7 Not in Favor to Accept, 1 Abstain

9.) Motion to Accept New Board Member Application for General Membership of Candidate C

Vote: All in Favor to Accept

10.) Budget Report

a.) Total Income

b.) Profit & Loss

c.) Cash on Hand

d.) Motion to Approve EOY Staff Bonuses of $500.00 per staff member (payment will be made in June) with the EOY pizza party-all in favor motioned passed

e.) Motion to Approve EOY Bonus for Executive Director and Operations Manager for $2,000 each.

Meeting Adjourned: 8:25 pm

Next Meeting: June 3

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

April 22, 2019

6:30 - 8:00 (In person)

Present:

Sara Faulman

Dana Ju
Byron Greene

Brian Bradley

Callie Eideberg

Andrea Goodman

Jasmine Riley

Liz Bradley

Angela Jasper

Jackson Carnes

Meeting Called to Order: 6:31 pm

A. Review of February Meeting Minutes
B. Motion to Approve Meeting Minutes for February Board Meeting-All in Favor
C. Budget Report
1. Expenses to Date Review
2. Profit and Loss Review
3. Net Income Review

D. No School Days Review

Number of Enrolled on 4/4 is 61 with expenses of $2,697.25 and Net Profit of $1,860.25
Number of Enrolled on 4/5 is 53 with expenses of $4,565 and a Net Profit of $1,227.50
April had the highest NO PD Day enrollment for the year

E. End of Year Bonus will be determined at May 20t h Board Meeting
F. No delinquent payments to report
G. Contingency plan for outside play space during Community Center construction phase should be discussed at May 20 meeting

H. Board Composition for 2019-2020

Board Recruitment
Current President and Vice President will be leaving the Board at the end of school year
Recruitment at upcoming PTA Meeting
Word of mouth recruitment by May 17 to discuss for May 20 meeting

5. Request to join Star Achievers will be sent to families to recruit new board members by

I. End of the Year Communications to Parents

Marketing tool highlighting successes and stories--a year in review
Policies and procedures put in place to improve security
Star Achievers Extravaganza on May 22nd

4. End-of-year summary will be sent to parents

Meeting Adjourned: 7:33 pm

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

February 11, 2019

6:30 - 8:00 (In person)

Present:
Sara Faulman
Brian Bradley
Jasmine Riley
Jade Brawley
Byron Greene
Gwen Washington
Callie Eidenberg
Andrea Goodman
Alisha Commodore
Angela Jasper
Dana Ju

Meeting called to order 6:31 pm

I. Meeting Minutes Review

II. Budget Review

A. Net Income
B. Major Expenses
a. Payroll
b. Enrichment Program
c. Supplies
C. Tuition & Program Income
D. Cash on Hand
E. Payables
F. Retained Earnings
G. Workers Compensation Insurance

III. Program
A. Enrollment
a. 20 in Beforecare
b. 79 in Aftercare
c. 62 for both before and aftercare
d. 161 total enrolled
e. 116 drops ins for 2019 so far
f. Aftercare enrollment increased in 2019
g. Projected fees for robotics-same
h. Super Soccer Stars-need to get enrollment numbers up
i. Reading & Writing Tutoring-the students are benefiting from the program
j. Chess-continues to be popular with 51 participants

k. Character Building/Behavioral Awareness/Personal Responsibility Programming
l. No School Days - January, 2019
i. 51 enrolled first day ($1631 net profit)
ii. 52 enrolled second day ($1658 net profit)

B. Early Promotion/Marketing of Star Achievers Enrichment Programs & No School Days
a. Neighborhood Listervs
b. Social Media: FB, Twitter
c. Marquee
d. PTA Message
e. Principal’s Message
f. Sign at Front Desk

C. Registration for April PD Days
D. Cleaning Procedures for Aftercare
E. Basketball Hoops-they have arrived but need to be installed

Meeting Adjourned: 7:29 pm

Next meeting March 11

Shepherd Elementary School Star Achievers

Board of Director Meeting Minutes

January 15, 2019

6:30 - 8:00 (In person)

Attending:
Sara Faulman
Bryan Bradley
Andrea Goodman
Liz Bradley
Alicia Commodore
Callie Eidenberg
Angela Jasper
Byron Greene
Dana Ju

Meeting called to order: 6:41 pm

I. Meeting Minutes
a. 12/3/ Meeting Minutes approved from last meeting
II. Basketball hoops status
a. One hoop has been procured
b. The second one is backordered
III. Aftercare Snacks
a. Monitored and handed out by Mr. Anderson
IV. Budget Review
a. Overview of Profit & Loss
b. Overview of Balance Sheet
c. Profits
d. Cost of Activities (Basketball, Robotics, Theater)
e. Lower projected expenses
f. Staff bonuses (23 staff members)
V. Upcoming PD Days
a. Approved for February No-School Days Tuesday-Friday
b. Two days in late April

V. Star Achievers Safety/Security Protocols Review
a. Review of the situation that occurred
b. Procedures and policies around bullying and ability to report bullying
c. Closing summary of next steps that SA plans to implement around security and safety
(enforcement of no parents downstair, security sweeps)
d. Emergency SA Meeting took place on January 3